What Do I Do with Chain Letters?
Publicly exposing chain letters to the rest of your company lessen the chance
that a superstitious user will forward the message "just in case" it brings
luck (either good or bad).
Besides, your own email gets slowed down every time someone else sends a chain
letter to five, ten, 30, or all of their friends and so on... Create a 12-Step
Forwarding program for your organization.
Avoiding E-Mail Legal Pitfalls in Your Organization
- Develop a written E-Mail policy for your organization, and check with your
customers and suppliers about their policies. Remember how well you worked
together on Y2K problems? This is an excellent opportunity to show leadership
in your marketplace.
- Enforce and reinforce the written policy, by giving email access privileges
to those who have successfully passed an email literacy/etiquette test. Ask
Byte Butler for an example of one.
- Designate who owns and controls the content on your company's E-mail and
web site computers.
- Revise your company's Personnel Policy manuals and new employee handouts
to include acceptable E-mail and web surfing practices. Reinforce these policies
with "tips" on E-mail and surfing etiquette in your regular employee
newsletters.
- Clarify where the "forgotten E-mail" goes. That is, E-mail that is undeliverable.
Do your employees know who reads all the E-mail that is incorrectly addressed?
Do all your employees know who to go to in case their computer contracts a
virus?
- Teach E-mail etiquette. Ask Byte Butler for a cost-effective training program
for your entire staff.
- Back up files and update your virus protection software (these are the best
one-two punches to fight virus/worm infection). Need
a process to follow when you get a virus warning? Need a simple backup
schedule? - Ask Byte Butler! Or, have the 'Butler do it!
- If you want to warn someone about a possible virus, call them on the phone
or fax them. We have yet to hear about a computer virus being spread by the
phone or by fax. (talk about safe-computing!) Imagine how good your customers
and suppliers will feel when you call them because you are concerned!!! (take
the same opportunity to strengthen your business/customer relationships)
- For users of MS Windows-based products (especially those who use MS Internet
Explorer and MS Outlook Express) teach how to:
- Safely back up
- Disable Windows scripting
- Set MS Internet Explorer security settings to "medium" (or higher)
- Require your browser to give you a prompt before opening E-mail attachments
- Display E-mail attachment file extensions.
With some of our Byte Butler Technical Services, your computer will escape
becoming a worm bin.
